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Academic Administration
Faculty Resources

Adjunct Faculty Handbook

INTRODUCTION

The Adjunct Faculty Handbook is an informational aid to acquaint adjunct faculty members with some of the university policies regarding their work. Brigham Young University–Hawaii (University or BYU–Hawaii) may amend or terminate at any time the policies or plans described herein as the University’s needs and experience dictate. In the case of any conflict between the provisions of this handbook and University policy, the latter shall govern.

If adjunct faculty members need more detailed information than is given here, they should refer to the policy publications maintained online and/or speak with their dean. Questions regarding staff policy should be directed to the Human Resources Office.

The administration recognizes that procedures and regulations must be adapted to current needs and therefore welcomes suggestions through established channels concerning any policy faculty members would like to see improved or otherwise adapted.

PURPOSE, MISSION AND GOALS

I. Purpose

The main purpose of Brigham Young University–Hawaii is to help students develop academic excellence, professional competence, and Christ-like character. The University is a living laboratory where students from many nations and cultures have an opportunity to develop appreciation, tolerance, and esteem for each other.

The student body is one of the most cosmopolitan of any in the United States, comprising students from many nations in North, South, and Central America, the Pacific Islands, Asia, Europe, Africa, and Australia.

With its central location in the Pacific Basin, the University assumes a special responsibility to prepare qualified men and women who can live, serve, and contribute to their societies in Oceania and the Asian Rim. To this end, the University uses both campus and off-campus locations, as appropriate, to provide relevant learning experiences.

II. Mission and Vision

BYU–Hawaii—founded by prophets and operated by The Church of Jesus Christ of Latter-day Saints (Church or the Church of Jesus Christ)—exists to assist individuals in their quest for perfection and eternal life and in their efforts to establish peace internationally.

The mission of BYU–Hawaii is to is to prepare students of Oceania and the Asian Rim to be lifelong disciples of Jesus Christ and leaders in their families, communities, chosen fields, and in building the kingdom of God.

III. Educational Commitments

The earnest pursuit of BYU–Hawaii’s overall mission is embodied in the commitment to prepare students for a life of learning and service in an expanding international church, with particular emphasis in Oceania and the Asian Rim. To succeed in its mission, the University provides an environment sustained by those moral values that characterize the life and teachings of the Son of God. By fostering such an environment, the University aims to encourage its students to achieve the following goals:

Enlighten their minds and spirits by helping them:

  1. Learn the truths of the Gospel of Jesus Christ.
  2. Gain an abiding, life-directing testimony of Jesus Christ and His restored gospel.
  3. Sustain Church leaders.
  4. Live a chaste, righteous life and develop Christ-like character traits.
  5. Practice self-initiated service to others.
  6. Encourage the pursuit of all truth.

Enlarge their intellect by helping them:

  1. Obtain a broad university education based on the world’s arts, letters, and sciences.
  2. Obtain in-depth knowledge in a major leading to job competence and/or graduate and professional education.
  3. Develop and use the ability to think clearly, learn independently, and solve problems effectively.
  4. Communicate in English effectively with others.
  5. Increase capacity to enjoy beauty, both artistic and natural.
  6. Pursue scholarly research and creative endeavors in partnership with faculty.

Provide an intercultural learning environment where harmony prevails amidst diversity by helping them:

  1. Acquire knowledge and appreciation of one’s own and other cultures.
  2. Have experiences in student life and in the curriculum which build intercultural understanding.
  3. Gain a profound sense of the fatherhood of God and the kinship of the human family.
  4. Acquire a devout love of God.
  5. Develop a genuine concern for the welfare of all members of the human family.

Train individuals with productive work skills and a sense of stewardship and accountability by helping them:

  1. Develop a strong work ethic and high work standard.
  2. Assume greater responsibility for the successful pursuit of education.
  3. Accept greater responsibility for managing time, money, and employment obligations.
  4. Obey, honor, and sustain the Honor Code of the University and the law of the land.
  5. Experience the principles of institutional stewardship, accountability, and productivity through the examples of University employees.

Institutional Learning Outcomes (ILO’s)

A set of institutional learning outcomes was developed to assess acquisition of the necessary academic characteristics necessary to fulfill this mission and vision. Accordingly, a BYU–Hawaii graduate’s preparation for a lifetime of service is demonstrated by breadth and depth of knowledge and the thinking skills and character of a servant-leader, which are:

* Knowledge
* Integrity
* Inquiry
* Stewardship
* Analysis
* Service
* Communication

ORGANIZATION

I. Statement of Affiliation

BYU–Hawaii is one of four institutions which comprise the higher education component of the Church Educational System. The other three institutions are Brigham Young University–Idaho, in Rexburg, Idaho; Brigham Young University, in Provo, Utah; and Ensign College in Salt Lake City, Utah.

II. Faculty Administrative Management

All adjunct faculty hires at the program level are approved by and report directly to the deans of the faculty units that offer the courses taught by the adjunct faculty. Adjunct faculty may also work with each program’s program lead or coordinator about the details of the courses they teach.

III. Academic Grievances

FACULTY SUGGESTIONS AND COMMUNICATION

Faculty members are invited to make suggestions to the administration on any matter pertaining to the University. Faculty suggestions and communication requiring input from administration should proceed through the appropriate channels which begin with their own faculty council and dean. The dean will communicate with upper-level administration and report back to the faculty members.

FACULTY GRIEVANCES

Faculty members with complaints or problems should pursue their resolution in accordance with the Employee Grievance Policy posted on policies.byuh.edu.

STUDENT GRIEVANCES

Students with complaints about or problems with adjunct faculty should pursue their resolution in accordance with the Student Academic Grievance Policy posted on policies.byuh.edu

PROFESSIONAL & INSTRUCTIONAL RESPONSIBILITIES

I. Professional Performance

The highest standards of professional performance are expected of the BYU–Hawaii faculty. Faculty members are expected to keep abreast of new developments, information, and methods within their disciplines, to fine-tune their teaching skills continually, to evaluate their classroom effectiveness, and to instill in their students an excitement for learning that will serve them well throughout their lives.

II. Academic Freedom Policy

By virtue of its sponsorship by the Church of Jesus Christ, Brigham Young University–Hawaii is committed to the pursuit of truth. As was stated by the prophet Brigham Young, “[I]t is our duty and calling…to reject every error…to gather up all truths in the world pertaining to life and salvation, to the gospel we preach…to the sciences, and to philosophy, wherever it may be found in every nation, kindred, tongue and people…” Brigham Young & John A. Widtsoe, Discourses of Brigham Young, pg. 248.

The University supports the principles of academic freedom as they apply in the context of the University mission statement. The official university Academic Freedom Statement can be found at policies.byuh.edu .

III. Teaching and Related Information

TEACHING SPIRITUAL AND SECULAR KNOWLEDGE

BYU–Hawaii is concerned with teaching fundamentals of both spiritual and secular knowledge, and with bringing those teachings into harmony in the lives of students in order to prepare them for a balanced and full life of service to God and fellowman.

TEACHING DIFFERENT VIEWPOINTS ABOUT SECULAR KNOWLEDGE

While faculty are expected to teach differing viewpoints about secular knowledge, this should be done in the spirit of the restored gospel, without advocacy or special pleading for any viewpoint, principle, or standard inconsistent with the teachings of the Church of Jesus Christ.

THE CENTER FOR LEARNING AND TEACHING AND THE LEARNING FRAMEWORK

The Center for Learning and Teaching (CLT) provides support for full-time faculty and adjunct faculty. Training on how to apply the BYU–Hawaii learning framework and enriching individual teaching pedagogy, such as workshops or seminars, is available to both full-time faculty and adjunct faculty through one-on-one faculty coaching.

The BYU–Hawaii Learning Framework is described in a document entitled “The BYU–Hawaii Framework for Student Learning.” The Framework emphasizes on three key practices: Prepare, Engage and Improve. Accompanying these are seven characteristics of disciple learners and learning: faithful, hopeful, charitable, diligent, reflective, humble, and honest.

INTELLECTUAL PROPERTY FOR TEACHING AND RESEARCH

The use of intellectual property, such as materials protected by copyright, is affected by the ownership rights in those materials as well as the integrity of their usage. In our educational environment and as members of the BYU–Hawaii community, we recognize the value of those rights as expressed in the copyright laws of the United States. Because of advances in technology and ease in copying, transmitting, distributing, adapting, displaying, or performing copyrighted or uncopyrighted works, individuals must increasingly be aware of various copyright implications when using a wide range of materials. Copyright violations related to printed materials, materials in digital format, audio and video recordings, music, Internet transmissions, computer programs and databases, or any other types of materials create potential legal liability for the University and the individuals involved.

All members of the BYU–Hawaii community—faculty, staff, students, volunteers, and patrons—are expected to make a good faith effort to respect the rights of copyright owners. To support BYU–Hawaii’s mission to create, discover, and disseminate knowledge and to further BYU–Hawaii’s primary purpose of teaching and research, BYU–Hawaii supports the responsible, good faith exercise of the following principles:
 

  1. Most materials (regardless of form, format, or copyright notice) are protected by copyright. If one cannot determine that a particular work is not protected by copyright, then one should assume that it is protected.
  2. Permission is generally needed from the copyright owner before copying, transmitting, distributing, adapting, displaying, or performing copyrighted works. Permission, however, may not be needed if the proposed use falls within certain exceptions. For example:
    a. Some uses may be permitted under the “fair use” doctrine (codified in 17 U.S.C. §107) in certain circumstances and for specific purposes if the weighing of several factors favors a reasoned conclusion for fair use. These factors include (i) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes; (ii) the nature of the copyrighted work; (iii) the amount and substantiality of the portion taken in relation to the copyrighted material as a whole; and (iv) the effect of the use upon the potential market for or value of the copyrighted material.
    b. Educators and students, in certain circumstances, may perform or display (not copy) a copyrighted work in the course of face-to-face teaching at a nonprofit educational institution in a classroom or other place normally devoted to instruction (codified in 17 U.S.C. §110).
    c. A library may copy the work under circumstances unique to its function (codified in 17 U.S.C. §108).
  3. Members of the BYU–Hawaii community should be honest and show respect for others, especially in decisions and choices requiring subjective judgments, as is often the case in copyright decisions.

Members of the BYU–Hawaii community who disregard the University’s Copyright Policy may violate the Church Educational System Honor Code and the terms of their employment (i.e., they may jeopardize their employment), may place themselves at risk for possible legal action, and may incur personal liability.

For assistance with copyright matters, faculty and staff are encouraged to consult with Director of Library and Academic Success (808-675-3851) or the Head of Access and Collections Services (808-675-3863).

ADJUNCT FACULTY LOADS

Generally, adjuncts who are not already University employees may teach up to 9 credits of courses in the fall or winter, and up to 6 credits during the spring semester. One (1) credit hour load equals 2.2 hours a week, including preparation and instruction time, during a 15-week semester.

Adjuncts who are full-time BYUH employees, exempt or hourly, and wish to teach as adjuncts for the University must follow the following guidelines:

  • Full-time employees are permitted to teach one course, preferably not exceeding 3 credit hours. Teaching more than 3 credit hours as a one-time exception requires prior approval from the employee’s supervisor and the Associate Academic Vice President for Faculty. 
  • Supervisors must ensure that teaching does not interfere with the employee's primary role. Employees may work through their lunch hour to help balance their primary job responsibilities with adjunct teaching. 
  • It is not necessary for staff members to allocate dedicated time exclusively for office hours. Office hours can be conducted live or through email, text, or other forms of communication, allowing staff to focus on their primary responsibilities.

TEXTBOOK SELECTION

Faculty members are generally responsible for the selection of appropriate textbooks for their courses, except when the program has specific required texts to use. Since most students have meager means, textbooks should be changed as infrequently as is consistent with the needs of the course and should never be changed for arbitrary personal preferences. If considerations are nearly equal, lower-priced texts should be favored. When possible, use technology to reduce textbook costs or eliminate books by using other resources.

If faculty members elect to use publications they have authored, a review and approval at least six months prior to use are required by the Office of the AVP.

CLASS ASSIGNMENTS

Class assignments will be made and approved by deans (or their delegates) after consulting with faculty members according to the adjunct’s available time.

REPORTING STUDENT ABSENCES

Faculty members should contact students with three consecutive absences or who frequently miss class. If the student is unresponsive an Early Alert should be submitted to Academic Commons at academicsuccess@byuh.edu. Behavioral, mental health, or personal concerns can be submitted through the Report a Concern link.

SYLLABI

For the information of their students, and in order to provide continuity in case of illness or temporary or permanent leave of absence, faculty members are required to prepare a syllabus for each course they teach. This document should state the objectives and learning outcomes of the course, the principal procedures to be covered, requirements to be made of students and, if applicable, a bibliography of required and recommended readings. For more details on syllabus requirements visit click here.

Syllabi should be available to students at the beginning of the semester in electronic or other forms.

FERPA—Family Educational Rights and Privacy Act

To avoid violations of FERPA rules, DO NOT:

  • Use the entire ID # of a student in a public posting of grades.
  • Link the name of a student with that student’s ID # in any public manner.
  • Expose student scores to other students in any way.
  • Speak about a student’s performance with anyone, including parents, without the student’s consent. The exception to this is communication with another BYU–Hawaii employee who needs to know the performance information in order to do their job.
  • Provide anyone with lists of students enrolled in your classes for any commercial purpose.
  • Combine multiple sections of your course on Canvas.
  • Provide anyone with student schedules or assist anyone other than university employees in finding a student on campus.
  • Provide any financial or other information about a student to anyone other than a university employee who needs to know in order to do their job.

For more detailed information on FERPA, see the official BYU–Hawaii policy on Access to Student Records (FERPA).

GUEST SPEAKERS

Classes: Faculty members may invite outside guest speakers to address their students in class but must obtain clearance from their dean in advance.

FINAL EXAMS

Final Exams Requirement. Except for those courses for which an exception has been approved in writing by the dean, every course offered at the University requires a culminating evaluation experience or final examination to be held at the time indicated in the published final examination schedule.

Final Exam Schedule Changes. Faculty members may not change a final exam schedule without prior clearance with their dean.

Requests for Early Finals. All students should be made aware of the BYU–Hawaii policy: No early finals.

Reminders to Students. Although the policy of no early finals is printed on every Exam Schedule issued to students and is publicized on the University’s website, faculty members should mention it at the beginning of each semester and caution students to plan travel, family visits, weddings, etc., in ways that will not interfere with final exams. Availability of less expensive plane fares, more convenient travel arrangements, and any other non-emergency reasons do not justify exam schedule exemptions; students must make sure that family and friends who might supply tickets or make travel arrangements for them know that they are required to take their final exams at scheduled times.

Bona Fide Emergencies. If there is a bona fide emergency, a student may make a written request to the dean asking for an exception to the policy. The request must state the nature of the emergency, the scheduled date and time for each exam, course names and numbers, and instructors’ names. If the reason given is sufficiently compelling, the dean may authorize a late examination but will at that time give the faculty members the option of giving the exam(s) early if that is more convenient for them.

School-sponsored Activity Exception. An exception to the no early exams policy is the case of a school-sponsored activity which takes an individual or a team away from BYU–Hawaii at the time an examination is scheduled to take place; however, faculty and administration responsible for scheduling official University activities should attempt in every possible way to avoid scheduling activities in conflict with scheduled examinations.

GRADES

Confidentiality of Grades. Public posting of grades in any manner (e.g., by name, Social Security number, or BYU–Hawaii I.D. number, etc.) without students’ permission is prohibited. No over-the-phone requests should be honored. Students will be able to see their grades online in their Student Center accounts after the grades are due. If students need help in learning how to see their grades, please refer them to the Registrar’s Office.

Deadlines for Final Grade Reports Submission. Final grades for each class are due in the Registrar’s Office at noon on the Thursday of the week after finals end. Late grades cause problems for students with scholarships, graduation, transcripts, and evaluation for academic standing.

The Registrar’s staff works far into the night at grade reporting time, and tardy reports seriously impede their work. Because defaults are a critical concern, the Registrar provides the administration with daily computer-generated list of all instructors whose grades are overdue, and updates the report every 24 hours until all have been received. Faculty members should therefore allow nothing to interfere with submitting grades on time.

Grade Changes. In cases where a grade is changed (see General Catalog), the procedure is as follows:

  1. The instructor completes and signs the form, secures the dean’s signature of approval, and sends or personally delivers the completed form to in the Registrar’s Office. In no case will the instructor give the completed form to the student to deliver.
  2. The Registrar’s Office records the grade change on the student’s permanent record and distributes the copies (original to the student’s file, a copy to the student, and a copy to the dean).
  3. If a grade change is needed to correct an error that occurred in the instructor’s calculation of the grade, or in transferring information from the roll book to the grade roll, the instructor handles the matter personally by securing the necessary form from the Registrar.

Incomplete (“I”) Grade. In rare circumstances when an incomplete is given (see General Catalog), an “I Grade” Form, describing in detail the work yet to be completed, is prepared by the instructor, approved by the relevant deans, and submitted to the Registrar’s Office along with the grade roll for the along with the grade roll for the semester/term. It is important that teachers precisely describe the work to be completed in order to avoid misunderstandings of any kind as well as to anticipate problems which may occur should the instructor who granted the “I Grade” no longer be available.

Instructors should emphasize to students receiving an “I” that no reminder notices are issued, completing the work on time is their responsibility, and the “I” automatically becomes an unchangeable “F” if they are late in completing the required work.

GRADE RECORD RETENTION AND STORAGE

Grade records are to be retained for a minimum of five years. Each faculty is charged with establishing procedures for collection and safe storage of recorded grades.

Upon termination of any faculty member who has taught classes for a faculty unit at any time during the past five years, the relevant dean will assure that the grade records are collected before the faculty member departs. Adjunct faculty grade rolls should be turned in to the secretary at the end of the semester for immediate storage.

ACADEMIC HONESTY

One of the important goals of BYU–Hawaii is to provide an accountability experience for students within the gospel framework. The Honor Code is an important feature of that experience.

Avoidance of Opportunity. Faculty members should create a testing environment that helps students avoid opportunities for cheating. Appropriately spaced seating, multiple versions of the same test, oral exams, essay exams, and the presence of the instructor in the classroom during a test are a few ways to prevent easy cheating.

Avoidance of Misunderstandings. Faculty members should define plagiarism and reference the Honor Code for students at the beginning of each semester/term, making students aware of the gravity of cheating and/or plagiarism and of the inescapable consequences of a discovered violation.

Confronting Violation Suspects. When a faculty member has clear, unmistakable evidence that a student has willfully violated the Honor Code through cheating, plagiarism, or a comparable infraction, the teacher should address the issue with the student.

Consequences of Violations. If, after discussion, the faculty member confirms the violation, he or she should administer consequences equal to the severity of the cheating and report the incident to the Office of Honor using the “Report a Concern” function of the University website.

PUBLIC SCHOOL VISITS BY STUDENTS

Formal Authorization Requirement. By agreement with local school principals, students who are assigned to visit a local elementary or secondary school to conduct a survey or to observe classroom teaching must first be formally authorized to do so through the BYU–Hawaii Dean of the Faculty of Education & Social Work.

Instructions to Students. Faculty members who assign students to make such a visit, or who become aware that students are contemplating such a visit in connection with a school project should inform the students of the above requirement and instruct them to visit the Dean of the Faculty of Education & Social Work without delay so the required negotiations with the school principal can begin immediately.

FIELD TRIP

Formal Authorization Requirement. Faculty members may not take a student group off campus without first securing the required authorization in writing from their respective dean or director. If the trip extends beyond the instructor’s class period, students must notify other faculty members whose classes the students will miss. Field trips should not be scheduled during the reading days before the final exams.

Teacher Clearances and Makeup Work. The teacher sponsoring the trip will make sure all students involved clearly understand that they are never to leave campus on a field trip until they (the students) have personally notified the teachers of all the classes they will miss, and that they are expected to make up all they miss.

Safety Precautions and Student-signed Information Sheet. The sponsoring instructor of the trip will assure that every possible safety precaution is taken to protect students while on the trip.

SAFETY

Safety in High-Risk Areas. All high-risk areas, such as science laboratories, physical education arenas (classrooms, swimming pools, gymnasiums), etc., are to be supervised with strict attention to safety. Appropriate clothing, footwear, and equipment are to be used. Students are to be placed in the levels of instruction and participation that are appropriate to their experience, age, ability, and general health.

Reporting On-Campus Hazards. Reporting of on-campus fire and accident hazards to the Campus Safety Committee or to the Campus Safety Officer (Extension 3411) is the responsibility of every BYU–Hawaii employee. Faculty members are asked to be on the alert for any such hazards and to report them without hesitation.

STUDENTS WITH DISABILITIES

BYU–Hawaii desires to assist in every way possible those students with special needs arising from hearing, visual, locomotive, and other impairments. Faculty members should be aware that problems of this nature are a special concern of the Counseling and Disability Services, the Disability Coordinator, the Facilities Management, and the University Disability Council. The following or similar statement should appear on all syllabi:

Disability Services: Students seeking accommodations related to a disability should contact Disability Services or visit https://disability.byuh.edu.

GUIDELINES FOR THE ACADEMIC USE OF FILMS AND OTHER VISUAL MATERIAL

Given the unique vision of BYU–Hawaii to “assist individuals in their quest for perfection and eternal life and in their efforts to influence the establishment of peace internationally,” faculty and staff should observe the following guidelines in presenting visual material in an academic setting:

  1. In choosing visual material for academic use, instructors will select material with which they are thoroughly familiar, that is relevant to and furthers the academic objectives of the course, and that contributes to the University’s mission as outlined in the Mission Statement.
  2. Instructors should prepare students to receive, understand and reflect thoughtfully about visual material chosen for academic use. Specifically, instructors will provide a contextual rationale for the visual material they use, specifying how the experience of studying the material supports course objectives and enhances learning. Instructors will actively encourage students to thoughtfully consider the rationale and significance of studying the material.
  3. When presenting visual material that may be challenging to audience expectations, moral values and/or faith, instructors have a special obligation to explain why they have chosen the material in question. Instructors should explain that the study of works that portray behavior that is contrary to gospel teaching does not advocate or condone such behavior. Instructors are encouraged to consult with colleagues when considering the use of potentially difficult visual material.
  4. Where appropriate, an instructor must provide alternative assignments should concern about potentially challenging materials arise and, after consultation with the instructor, the student still feels that he/she does not wish to view the material.
  5. Responsibility for determining the suitability of visual material for curricular use rests with the instructor. Consequently, students are encouraged to discuss complaints and concerns about such material directly with the instructor. If, after such discussion, a student feels that his/her concerns have not been adequately addressed, he/she may wish to discuss them with the appropriate dean.

NON-ACADEMIC COUNSELING BY FACULTY MEMBERS

Faculty members should avoid counseling with students outside their disciplines and academic expertise. Refer students to appropriate ecclesiastical, university or community support organizations for personal matters.

IV. Other Requirements and Responsibilities

PERSONAL WORK AND VISITS

While at work, faculty members should refrain from engaging in personal tasks. Children are not allowed to remain at parents’ work stations during working hours.

PERSONAL PROPERTY

Faculty members are strongly advised not to bring personal equipment (such as computers etc.) to work. The University will not be responsible for loss or damage of any personal property brought on the premises. Faculty members should not remove University equipment for personal use at home without obtaining permission from the dean in advance.

V. Professional Development

PURPOSE FOR PROFESSIONAL DEVELOPMENT IN TEACHING

Teaching at BYU–Hawaii requires dedication to student learning, manifested by the faculty in their investment of time and energy with students. At the same time, the University recognizes the short- and long-range benefits that come to students and faculty members alike when faculty members stay abreast of developments in the teaching profession. Therefore, the University encourages the professional growth of its adjunct faculty as teachers and mentors. For this reason, BYU–Hawaii supports adjunct faculty to take advantage of the workshops at the Center for Learning and Teaching (CLT) and other opportunities to improve teaching. They may also apply for the following programs: Instructional Development Seminar and the Colloquium at the CLT. Please consult the Office of Associate Academic Vice President–Faculty about participation compensation for adjuncts.

EMPLOYMENT PRACTICES

BYU–Hawaii reserves the right to manage its operations, including the right to hire, transfer, promote, demote, lay off, establish reasonable rules of conduct, discipline, and discharge employees for any reasons other than those prohibited by law or University policy.

I. HIRING

ELIGIBILITY AND QUALIFICATIONS

BYU–Hawaii strives to find teachers with the academic credentials, subject matter expertise and teaching experience that satisfy as many of the hiring criteria as possible. Faculty with a master’s degree or higher is highly preferred; however, the minimum requirement to teach as an adjunct faculty is a bachelor’s degree in the subject area from a nationally or regionally accredited institution.

Ecclesiastical Endorsement. To be eligible for employment, applicants who are members of the Church must hold and be worthy to hold a current temple recommend and receive a clearance from the Church’s Ecclesiastical Clearance Office. (See Ecclesiastical Clearance and University Standards Compliance Verification Policy.)

A current active employee must get prior approval from the VP for Academics, their department Director and immediate supervisor before they are eligible to teach. Teaching must be done outside of primary employment work hours. If the employee’s primary employment with the university ends, the university reserves the right to terminate the adjunct contract at its sole discretion and timing.

HIRING PROCESS

  1. Openings are advertised on HR website.
  2. Interested candidates apply online.
  3. Finalist Selection: Either the dean or a delegated member(s) of the program will circulate the name/names being considered as finalists among all program members, who either approve or disapprove of a finalist selection. Discussion continues until a consensus is reached.
  4. Interviews: The dean and interested faculty interview finalists.
  5. Either the dean or a delegated member(s) of the program circulate the name of the person being considered for hire among all program members who either approve or disapprove. Discussion continues until a consensus is reached.
  6. Clearances obtained.
  7. AVP interviews finalist.
  8. HR finalizes the hiring process.

II. Professional and Personal Standards

PROFESSIONAL STANDARDS

BYU–Hawaii faculty members are selected with great care and with the expectation that they will maintain the highest standards of professional performance.

CODE OF HONOR

As an institution supported by The Church of Jesus Christ of Latter-day Saints, BYU–Hawaii has a Code of Honor which deals with the standards of Christian living taught by the Church. The Honor Code includes observance of high principles of honor, integrity, and morality, observance of the Word of Wisdom, respect for others, honesty, sustaining the law, and high standards of decency, including compliance with the Dress and Grooming Standards. All faculty members are required to maintain high standards of modesty, taste, and judgment in matters of conduct, dress, and grooming as stipulated in the Dress and Grooming Standards.

All BYU–Hawaii faculty members must abide by the Honor Code both on and off campus. Not only is this observance of the Honor Code a specific condition of initial employment, but continued observance of the Honor Code thereafter is a condition of continued employment and is referenced in each faculty contract.

CAMPUS CONDUCT

In order to help maintain a proper campus spirit, for reasons of safety, and because members of the community and visitors look to BYU–Hawaii faculty members and their families as role models for acceptable campus behavior. Faculty members should specifically instruct their children who visit campus what behavior is appropriate and what is not. Faculty members are also expected to help monitor campus behavior.

EMPLOYEE DRESS AND GROOMING STANDARDS

Employees at BYU–Hawaii are expected to live the University Honor Code at all times, including the dress and grooming standards: to observe high standards of modest clothing, taste, judgment, professionalism and appropriateness. Observance of such is a specific condition of employment. See details of this policy on the University webpage.

III. Adjunct Pay & Compensations

The adjunct contracts are calculated based on credit load, academic credentials and university teaching experience. Adjunct faculty are paid on bi-monthly staff/student pay schedules over the semester of the contract. Each adjunct instructor must sign their contract electronically in order to get paid and must submit their signed semester contract before they begin working or teaching. Check with HR or Office of Associate Academic Vice President for Faculty about adjunct pay rates per credit hour.

IV. Student Evaluations

The Student Evaluation system allows students to confidentially rate their BYU–Hawaii learning experience. Students are encouraged to provide feedback about their courses and instructors. After grades are submitted, evaluation data are provided for faculty members and administrators and serve as motivation for faculty to improve. All courses are evaluated every semester.

V. Ownership of Intellectual Property

CREATION OF INTELLECTUAL PROPERTY

Faculty members in the normal pursuit of their service, teaching, and research often create valuable intellectual property as a by-product of their BYU–Hawaii activities, such as, but not limited to, patents, copyrights, books, films, plays, musical compositions, art works, laboratory manuals, demonstration devices, computer programs, chemical compounds, new materials or processes, instruments, and techniques. The policy of the University is to promote and encourage such intellectual development. Since University affiliation is often attached to creative and academic works, it is expected that faculty members will keep their deans informed of their scholarly activities. Questions regarding the appropriateness of scholarly work are addressed at the dean’s level with appeals to the Academic Vice President available as needed.

OWNERSHIP POLICY

BYU–Hawaii Ownership. BYU–Hawaii may claim ownership of intellectual property created by specific assignment from the dean (such as developing an online course) or otherwise commissioned by the University.

Faculty Ownership. Ownership is retained by the faculty member when the intellectual property is produced as part of the faculty member’s scholarly or creative activity (typically in fulfillment of the normal scholarship expectation), not assigned or commissioned as described above, or done completely on the faculty member’s “own time” using his or her personal resources. If the intellectual property generates personal income for the faculty member, the University may seek reimbursement for material or supplies purchased by the University that were consumed in order to produce that property.

VI. Leave

Faculty members must teach assigned course(es) throughout the duration of the contracted semester, including the administration of final exams according to the University's final exam schedule.

SICK LEAVE

In the event of illness, faculty members are required to notify their dean, who will arrange with other faculty members to cover their assignments while ill. In the event of a prolonged illness requiring a substitute, each case will be individually reviewed by the dean in consultation with the Office of the Academic Vice President.

OTHER TYPES OF LEAVE OR ABSENCE

In the event of a personal emergency or absence, faculty members must notify their dean and make arrangement for their classes to be covered. Arrangements are subject to approval by the dean and must be specified and approved in writing, copies of which are to be sent to the Academic Vice President and the substitute instructor(s). Instructors should not cancel classes without approval or without notifying their dean. Please refer to Human Resources for information concerning jury duty and absences due to a death in the family.

AWARDS

EXEMPLARY ADJUNCT FACULTY AWARDS

Adjunct faculty are nominated by their deans for awards. Nominations are received by the AAVP for Faculty during fall semester each year and reviewed by the Deans Council. Final approval for the yearly adjunct faculty award is given by the President’s Council.

EMERGENCY PROCEDURES

I. Fire


  • Dial “0” (Campus Operator)
  • 9-911 (Emergency Calls)

II. Severe Illness or Injury


  • Dial  “0” (Campus Operator)
  • Extension 53911 (Campus Security)
  • Extension 53510 (Campus Health Center)
  • 9-911 (Emergency Calls)

MISCELLANEOUS INFORMATION

I. Employee Information Booklet

The Employee Information Booklet is no longer being updated as its own document. The information will be integrated into the Human Resources website. For information concerning the following subjects, please refer Human Resources:

  • Address Change Notification Privacy of Employee Information
  • Food Services Remembrance Fund
  • Lunch Break Traffic Regulations
  • Name Change Notification Waste Prevention (Materials, Electricity, etc.)
  • Overtime Authorizations for Staff Personnel

II. Campus Security Matters

For information concerning the following, call Extension 53911 (Campus Security):

  • Bicycle Regulations Property: Lost and Found
  • Fighting Violence, Other Skateboard Regulations
  • Disruptive Behavior Suspicious Behavior
  • Parking: Regular Permits Thefts
  • Temporary Guest Permits Traffic Regulations
  • Handicapped Permits and Placards.

III. Utility Failure

Weekdays

  • Call Extension 53400 (Facilities Management)

Weekends and After Business Hours

  • Dial “0” (campus operator) and the appropriate service office will be notified.