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Academic Administration
Assessment

Guidelines for Academic Program Review

PURPOSE OF PROGRAM REVIEW

The purpose of program review at Brigham Young University–Hawaii is continuous program improvement. BYUH follows an outcomes based review process that allows programs the opportunity to examine themselves closely to learn whether the current stated outcomes and program structure are relevant to and successful at helping students achieve these outcomes. The Program Review Guidelines provide a framework for conducting a thorough, evidence-based analysis of a program in order to understand a program’s strengths, identify key areas of improvement, and create a workable plan for achieving the desired improvements.

OVERVIEW OF THE PROGRAM REVIEW PROCESS

Program Review is a cyclical process that spans 5-7 years. The steps in this process include (click on the title of each step for further information):

Preparation

  1. Kick-off meeting.
  2. Select a program review date.
  3. Review documents and plans from last program review.
  4. Recommend reviewers (three on-campus and two off-campus members).
  5. Make a plan – designate a coordinator; decide “What do we want to get out of this review?"

Self-Study and Report

  1. Research and examine the evidence.
  2. Discussion and writing with and by all department members
  3. Draft reviewed by dean and Institutional Effectiveness & Accreditation Committee member.
  4. Final report submitted to review team, academics vice president , and president.

Site Visit

  1. Two-day visit.
  2. Meetings with administrators, faculty, adjuncts, missionaries, students, staff, academic advisors and alumni (if available).
  3. Review Team Preliminary Oral Report.
  4. Review Team Final Written Report.
  5. Dean’s response (after the final report is received).

Quality Improvement Plan (QIP)

  1. Create a five-year plan for improvement that addresses the recommendations made in the Review Team Report and identifies the dean’s response.
  2. Review QIP with dean and academic vice president.

Implementation (Action)

  1. Follow recommendations from dean and vice president for incorporating changes into stewardship and budget reviews, assessment plans and department policy.
  2. Build QIP improvements into program plans over the next five years.

Guidelines for Reviewers

  • Before the self-study.
  • Letter of Charge.
  • Review Team Report.
  • External Reviewer Expenses.

Checklist

All approved costs will be paid by the institutional assessment account up to the allotted amount.

Responsibilities of:

  • Program lead.
  • Program administrative assistant.
  • Dean.
  • AAVPCA.