Academic Options for Students

Drop

What

• May be done online through the first four school days without charge. After the first four days, there is a fee of $10 per class dropped.

Impact

• Stay above 12 credits: keep full-time status.*
• Fall below 12 credits: lose full-time status.**
• Get off track with MAP?
• May impact tuition calculation.
• May impact Federal financial aid.

How

• After the first four days, fill out Add/Drop Form.
• Get academic advisor's signature.
• Would need to get International Student Services and Financial Aid & Scholarship signatures if dropping below 12 credits.
• Turn in to Office of the Registrar. The fee will be applied to your account and can be paid at the Cashier's Office.

Withdraw

What

• Withdrawing from a class after the first five weeks of a semester (or less for a block class).

Impact

• $10 fee per class.
• Will result in a W (no effect on GPA) or WF (counted as 0.00 on GPA) on your record based on what you have earned in the class.
• The "W/WF" class will not count towards FT status for international students or for Federal Aid (zero credits).
• Stay above 12 credits: keep full-time status.*
• Fall below 12 credits: lose full-time status.**
• Get off track with MAP?
• No tuition refund.

How

• Fill out a Withdrawal Form.
• Get the signatures of the academic advisor, professor, and department chair.
• If needed, get signatures of Financial Services and International Student Services.
• Turn in to Office of the Registrar. The fee will be applied to your account and can be paid at the Cashier's Office.

I Grade

(serious extenuating circumstances)

What

• "Incomplete"
• Indicates course work has not been completed because of serious extenuating circumstances.
• Up to one year is granted to do the work.

Impact

• If one year has elapsed and the grade has not been changed, it will become an F and be computed as a 0.0 in the GPA.
• Keep a full-time status.* (The grade is processed at the end of the semester when the semester is over.)

How

• Make arrangements with your instructor before the end of the semester.
• Ask instructor to fill out and turn in an I Grade Form (approved by department chair) to the Office of the Registrar within one week after grades are due.
• A Grade Change Authorization Form must be processed through the Office of the Registrar on completion of course work.

Reduced Load

What

• Make arrangements with your instructor before the end of the semester.
• Ask instructor to fill out and turn in an I Grade Form (approved by department chair) to the Office of the Registrar within one week after grades are due.
• A Grade Change Authorization Form must be processed through the Office of the Registrar on completion of course work.

Impact

• Get off track with MAP?
• Keep full-time status.*
• Federal aid will likely be affected. Please see a financial aid counselor.
• Current scholarships and next semester scholarship eligibility remains as if taking 14 credits

How

• Have Health Services or Counseling Services fill out the reduced load approval form (it will go to the student life VP for approval).
• Go to your academic advisor for a reduced load for the last semester.

Discontinue

What

• Withdrawing from ALL classes in a semester or session (with a W or WF after the drop period is over).

Impact

• Avoid receiving "F" grade (after drop period is over will receive a W or WF)
• Tuition reimbursement (varies: full, partial, none).
• If you have received Federal Aid you may need to return a portion.
• $10 fee will be applied for voluntary discontinuance
• Have to reapply for admission if not returning the next semester.
• Former students in good academic, ecclesiastical, and financial standing with the University should be readmitted without issue.
• International students will need to leave the U.S. immediately.

How

• Log into mybyuh.
• Click on Student.
• Click on Request Discontinuance.
• Fill out the form and submit it online.

*Keep full-time status: keep campus housing, employment, visa status (international students), and scholarship; on reduced load talk to a financial aid counselor about federal aid.

**Lose full-time status - possible impact includes: lose campus housing, lose on-campus employment (F/W), receive only partial federal aid.

Note: international students lose visa status and are subject to immediate removal from the U.S.