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Academic Options Explained (Including Options for Students with Serious Health Problems or Other Complications)


 ACADEMIC OPTIONS FOR STUDENTS 
 WITH SERIOUS HEALTH PROBLEMS OR OTHER COMPLICATIONS 
 DROP 
WHAT
  • May be done online through the first four school days without charge. After the first four days, there is a fee of $10 per class dropped.
IMPACT
  • Stay above 12 credits: keep full-time status.*
  • Fall below 12 credits: lose full-time status.**
  • Get off track with MAP?
  • May impact tuition calcation.
  • May impact Federal financial aid.
HOW
  • After the first four days, fill out Add/Drop Form.
  • Get academic advisor's signature.
  • Would need to get International Student Services & Financial Aid signatures if dropping below 12 credits.
  • Turn in to Registrar's Office. The fee will be applied to your account and can be paid at the Cashier's Office.
 WITHDRAW 
WHAT
  • Withdrawing from a class after the first five weeks of a semester (or less for a block class).
IMPACT
  • $10 fee per class.
  • Will result in a W (no effect on GPA) or WF (counted as 0.00 on GPA) on your record based on what you have earned in the class.
  • The "W/WF" class will not count towards FT status for international students or for Federal Aid (zero credits).
  • Stay above 12 credits: keep full-time status.*
  • Fall below 12 credits: lose full-time status.**
  • Get off track with MAP?
  • No tuition refund.
HOW
  • Fill out a Withdrawal Form.
  • Get the signatures of academic advisor, professor and department chair.
  • If needed, get signatures of Financial and International Student Services.
  • Turn in to Registrar's Office. The fee will be applied to your account and can be paid at the Cashier's Office.
 I GRADE (serious extenuating circumstances) 
WHAT
  • "Incomplete"
  • Indicates course work has not been completed because of serious extenuating circumstances.
  • Up to one year is granted to do the work.
IMPACT
  • If one year has elapsed and the grade has not been changed, it will become an F and be computed as a 0.0 in the GPA.
  • Keep a full-time status.* (The grade is processed at the end of the semester when the semester is over.)
HOW
  • Make arrangements with your instructor before the end of the semester.
  • Ask instructor to fill out and turn in an I Grade Form (approved by Department Chair) to the Registrar's Office within one week after grades are due.
  • A Grade Change Authorization Form must be processed through the Registrar's Office on completion of course work.
 REDUCED LOAD 
WHAT
  • Allows a student with physical or mental health challenges to carry less than the minimum credit load for only one semester but still retain their status as a full-time student.
  • Allows a student in their last semester of residence to carry less than the minimum credit load.
IMPACT
  • Get off track with MAP?
  • Keep full-time status.*
  • Federal Aid will likely be affected. Please see a Financial Aid Counselor.
  • Current scholarships and next semester scholarship eligibilty remains as if taking 14 credits
HOW
  • Have the Health Center or Counseling Center fill out the reduced load approval form (it will go to the VP for Student Development & Services for approval).
  • Go to your academic advisor for a reduced load for the last semester.
 DISCONTINUE 
WHAT
  • Withdrawing from ALL classes in a semester or session (with a W or WF after the drop period is over).
IMPACT
  • Avoid receiving "F" grade (after drop period is over will recieve a W or WF)
  • Tuition reimbursement (varies: full, partial, none).
  • If you have received Federal Aid you may need to return a portion.
  • $10 fee will be applied for voluntary discontinuance
  • Have to reapply for admission if not returning the next semester.
  • Former students in good academic, ecclesiastical, and financial standing with the University should be readmitted without issue.
  • International students will needto leave the U.S. immediately.
HOW
  • Log into mybyuh.
  • Click on Student.
  • Click on Request Discontinuance.
  • Fill out the form and submit it online.

*Keep full-time status: keep campus housing, employment, visa status (international students), and scholarship; on Reduced Load talk to a financial aid counselor about Federal Aid.
**Lose full-time status - possible impact includes: lose campus housing, lose on-campus employment (F/W), receive only partial federal aid.
Note: international students lose visa status and are subject to immediate removal from the U.S.